Chief of Staff

San Francisco, CA
Full Time
Mid Level

MISSION STATEMENT

At Children’s Day School, what you learn and who you become are equally important. 

CDS is a welcoming community in the big city, a farm and garden among urban streets, an advocate for responsibility to others as well as individual achievement, an independent school with down-to-earth values, always asking how we can do this better. 

We strive for balance, so students become both academically successful and grounded. They leave CDS confident, with the humility to listen and the resolve to speak up for what they see as right.

CHILDREN DAY SCHOOL BELIEFS:

  • Learning Is Active
  • Differences Lift Us
  • Community Matters
  • Be Just and Courageous
  • Share Kindness and Joy
  • Stay Grounded

CORE DISPOSITIONS/HABITS OF MIND:  THE CDS EMPLOYEE

Curiosity and Open-Mindedness - I am curious about teaching and learning, open to new ideas and approaches, and learning from my community.

Resilience and Persistence - I know who I am, am comfortable making mistakes, and am willing to engage in productive struggle to achieve my professional goals and meet the needs of the school.

Emotional/Social Intelligence - I demonstrate empathy, listen, model respect, and take responsibility for my impact on learners, families, and colleagues.

Cultural / Intellectual Humility, Reflection, and Responsiveness - I know that my perspective is one of many and engage in ongoing learning to unpack systems of power and privilege, broaden my worldview and build my skills for having courageous conversations.

Advocacy/Activism/Civic Engagement - I engage actively in the learning community by contributing my time and skills to support school wide initiatives that support program innovation, community wellbeing, and learning.  I am an advocate for my families, colleagues, and self, noticing and acting when injustice is present, and reflecting on my own practice and biases.

JOB DESCRIPTION

Summary:

The Chief of Staff is a crucial member of the Children’s Day School administrative staff community responsible for enabling the success of CDS strategic initiatives. 

The Chief of Staff provides critical administrative support, serves as a liaison, and provides strategic counsel to the Leadership Team, the Board of Trustees, and the Head of School.

Key Competencies

  • Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.
  • Project Management: Ability to lead and execute complex projects to achieve goal attainment by prioritizing activities, assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact.
  • Quality Results: Ensures high-quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.
  • Cultural Competence: Possesses and applies the skills, values, and principles that acknowledge, respect, contribute, and work effectively across cultural differences. Recognizes the unique value, perspectives, strengths, and challenges of every person who comes to the CDS community.
  • Emotional Intelligence: Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity.
  • Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.
  • Critical Thinking/Problem Solving: Analyzes and integrates trends and patterns based on diverse information and perspectives to determine the root causes of problems, identify the best course of action, and prioritize efforts. Develops new insights and formulates creative solutions, considering the impact and implications of recommendations in the context of overall vision, goals, and objectives.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

1. Serve as project manager for strategic institutional projects or initiatives

  • Provide cross-functional support on institutional projects or initiatives as assigned by the Head of School 
  • Select examples for 2022-23 school year:
    • Support ongoing neighborhood relations and upcoming construction project
    • All school educational events such as back to school nights, state of the school events, parent affinity and community events
    • August and June Professional Development opening and closing weeks and fall/spring PD days
    • Administrative retreat
    • Support INDEX/NAIS annual survey completion
    • Bring together multiple stakeholders and help drive decisions
    • Research, benchmark, analyze data and make recommendations
    • Create timelines, tasks, and action items
    • Create systems, processes, and protocols to streamline operations

2. Serve as Administrative Leadership Liaison for the Leadership Team, Board, and Head of School

To include event support, set up, food ordering and logistical details for all school events, board meetings, parent events and to support with advancement, admissions and other events. 

Leadership Team

  • Attend and help facilitate SLT meetings: send materials in advance; take notes; assign and follow-up on action items; be a productive voice at the table; ensure objectives are achieved
  • Help to plan and facilitate LT retreats
  • Partner with LT members in tasks as assigned by the Head of School
  • Drive the annual survey projects for NAIS (DASL) and INDEX (working with CFO)
  • Create and maintain systems and organizational relationships to enable leadership success 
  • Create and update dashboards for reviewing annual goal and other key performance indicators

Board of Trustees

  • Attend all Board and relevant Board committee meetings; make connections to
  • Ensure strategic alignment; take official Board minutes and committee notes; and
  • Assign and follow-up on action items
  • Manage Board systems including Blackbaud and Google Drive 
  • Meet with Board Chair and CoT Chair to plan meetings
  • Coordinate all logistics for Board meetings (facilities and tech set-up and break-down)

Head of School

  • Serve as executive assistant, advisor, and counsel to Head of School
  • Help to set the Head’s strategic priorities and identify metrics for success
  • Assume day-to-day responsibility for projects, tasks, and events at the Head’s behest, including meeting preparation and follow-up
  • Create and maintain cross-departmental relationships to enable leadership success and provide feedback to the Head of School
  • Contribute to internal and external communications
  • Assist in managing the Head of School’s schedule, including acting as a gatekeeper to ensure the Head’s involvement in a project or decision-making process at the right moment

3. Serve as coordinator of key administrative staff

  • Understand strengths and skills to build the capacity of key administrative staff (Divisional Program Managers and Assistants) who support members of the SLT
  • Delegate action items and tasks relating to institutional projects and initiatives to relevant administrative staff based on strengths, skills, and bandwidth
  • Coordinate and optimize workflow among administrative staff

Competencies

  • Strong technology skills with Google Suite, Microsoft Suite, Slack, and Zoom
  • Positive collaboration with colleagues and effective engagement with all constituents
  • Discretion and confidentiality
  • Strong organizational, planning, and communication skills
  • Entrepreneurial spirit and curiosity to drive problem solving and 
  • Willingness and ability to pitch in, even without explicitly being asked
  • Ability to see and respect the big picture while attending to the details
  • Work environment
    • Able to lift up to 30 pounds
    • Able to climb stairs
    • Work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
    • May work at a desk and computer for extended periods

Travel required:

● Light travel between the MS and LS campuses - three blocks

Required education and experience:

● Bachelor’s degree

● Experience working in schools, non-profits, or other dynamic settings serving multiple constituents

Preferred education and experience:

● Project management experience

● Experience leading teams

● Experience working with a Head/CEO and/or Board

Compensation:

$98,885 - $108,665 annually

Affirmative Action/EEO statement:

Children’s Day School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

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